Event inquiries
Turn catering and event inquiries into fit summaries, availability checks, and response drafts.
Catering & events
Make event inquiries feel handled before the day gets busy.
Imagine helps catering and event businesses keep leads, proposals, menus, deposits, staffing, vendor details, and run-of-show updates moving across inboxes, calendars, documents, and payments. Planners can focus on the client experience while the details stay organized.
1catering & events queue
4loops covered
0new systems required
Fullaudit trail on every step
Today
Catering & events queue
Event inquiriesLive
ProposalsReady
Run of showReview
Post-eventQueued
Next best action
Event inquiries
Turn catering and event inquiries into fit summaries, availability checks, and response drafts.
Local proof
Run-of-show
Inquiry fit, menu proposal, deposit status, staffing, and vendor notes.
Event set
Run-of-show is one signal. These loops keep the day moving.
Less coordination drag. More catering & events focus.
Proposals
Prepare catering proposals, menu updates, deposit reminders, and approval questions from event notes.
Run of show
Track event staffing, vendor confirmations, rental notes, timelines, and run-of-show changes.
Why this work matters
Catering teams turn logistics into celebration.
A great event runs smoothly because menus, deposits, staffing, vendors, and timing were handled early.
Run-of-show
Menu set
Crew briefed
Industry context
Census snapshot: Caterers.
U.S. industry-wide employer data for 2023, included as context for catering & events.
13.2K
employer locations
$13.6B
2023 revenue
149K
workers
Source: U.S. Census Bureau 2023 County Business Patterns and Annual Integrated Economic Survey, NAICS 722320 (Caterers).
Events signal
Event planners are using AI for prep, content, and post-event insight.
PCMA found meeting professionals experimenting with generative AI across event work. Catering teams can apply the same idea to inquiries, menus, deposits, run-of-show details, and follow-up.
One catering & events queue for the workday.
Get started
Event inquiries
Turn catering and event inquiries into fit summaries, availability checks, and response drafts.
Proposals
Prepare catering proposals, menu updates, deposit reminders, and approval questions from event notes.
Run of show
Track event staffing, vendor confirmations, rental notes, timelines, and run-of-show changes.
Post-event
Prepare final catering invoices, payment reminders, review requests, and repeat-event follow-up.
Run-of-show
Event set starts with the small details.
The queue keeps practical details visible - inquiry fit, menu proposal, deposit status, staffing, and vendor notes. Imagine separates routine movement from the few items that need judgment, then ties each approved action back to its source.
Morning brief
Event inquiries: Live, Proposals: Ready, Run of show: Review.
Event inquiriesLive
ProposalsReady
Run of showReview
1catering & events queue
4coordination loops covered
0manual trackers to rebuild
Questions, answered
Where does Imagine help catering and event businesses most?
Imagine handles the repetitive coordination around event inquiries, proposals, run of show, post-event. It reads the systems your team already uses, prepares the next step, and asks for approval when human judgment matters.
Where does Imagine sit relative to our CRM, proposal, calendar, payment, staffing, document, and client messaging tools?
No. Imagine works on top of CRM, proposal, calendar, payment, staffing, document, and client messaging tools and keeps those tools as the systems of record. It handles the operational follow-through between them and records what changed.
What can stay in review?
Yes. You set the rules, thresholds, and owners for each workflow. High-confidence work can move automatically, while exceptions and client-facing changes can stay in a review queue.
Make event inquiries feel handled before the day gets busy.
Bring the event inquiries, proposals, run of show, or related loop that keeps slowing the team. Imagine will show how it becomes a review queue with a full trail.