Recruiting dashboard
Keep candidate pipeline status current
Imagine keeps candidate pipeline status current by reading activity across your ATS, email, and calendar and moving each candidate to the right stage as things actually happen. Stalled candidates and missing next steps get flagged so the dashboard reflects reality, not a stale snapshot. Your team stops manually dragging cards between stages.
The manual reality today
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01
Stages go stale fast
Candidates advance over email and on calls, but the ATS only updates when someone remembers to log it. By midweek the board no longer matches what is actually happening.
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02
Stalled candidates slip through
A strong applicant waits days for a next step because no one noticed they had been sitting in the same stage. The pipeline looks healthy while good people go cold.
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03
No single source of truth
Status lives partly in the ATS, partly in inboxes, and partly in side conversations. Anyone trying to answer where a candidate stands has to piece it together by hand.
How Imagine handles it
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01
Connect your ATS and inbox
Link your applicant tracking system, email, and calendar so every signal that a candidate has moved is visible in one place. Setup takes minutes and reads from what you already have.
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02
Detect real activity
Replies, scheduled interviews, and recruiter notes are read together to recognize when a candidate has genuinely progressed or stalled. Context, not a single trigger word, drives the read.
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03
Update the stage with judgment
Each candidate moves to the correct pipeline stage with a note on why, and ambiguous signals are held back rather than guessed. Anything unclear is surfaced for a quick human check.
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04
Surface what needs attention
Stalled candidates and missing next steps are flagged on the dashboard so the team can act. Every change is recorded in an audit trail you can review anytime.
Works with the tools you already run
- Greenhouse
- Ashby
- Lever
- Gmail
- Microsoft Outlook
- Google Calendar
What changes
A board you can trust
The pipeline reflects what is actually happening, so a glance is enough to know where every candidate stands. No reconciling against inboxes first.
Fewer candidates go cold
Stalled applicants get surfaced early, so momentum holds and strong people stay engaged. Next steps stop falling through the cracks.
Time returned to recruiters
The hours spent manually grooming stages disappear, freeing recruiters for conversations that move roles forward. Most teams feel this within the first week.
Frequently asked questions
How does the dashboard know a candidate moved stages?
It reads the actual activity around each candidate, such as interview invites on the calendar, replies in the inbox, and notes logged in the ATS, then interprets that context to decide the right stage. There is no reliance on a single keyword or manual click.
What happens when the status is ambiguous?
When the signal is unclear, the stage is left unchanged and the candidate is surfaced for a quick human review instead of being guessed at. This keeps the pipeline accurate rather than confidently wrong.
Can I see why a candidate was moved?
Yes. Every stage change is recorded in an audit trail with the reasoning and the source signal, so you can always trace why a candidate sits where they do.
Does this work with our existing ATS stages?
Yes. The pipeline stages you already use in Greenhouse, Ashby, or Lever are mapped directly rather than replaced, so the dashboard matches the process your team knows.